Virtual document safe storage is the process of making physical files electronic documents for sharing, storing and accessing. It can help reduce the amount of space required to store physical files as well as improve security by locking down particular parts of a document to only a few users.
Online storage systems can be particularly helpful for businesses that deal with large amounts of documents. Paper documents can be difficult to keep track of and protect without robust security systems and a heavy admin burdened checkout processes and are more prone to being stolen or destroyed during a disaster like an fire. Electronic files are simpler to monitor and less likely to be lost. They also resist damage better.
Egnyte Governance Guide
A virtual document is a Documentum object that contains component files (or children). Component files can have different formats for files. The logical order of the components is defined by the virtual document author. This arrangement can differ from the logical ordering of the files within the folder-based grouping system, such as a traditional file-folder structure. If the logical ordering of component files changes then the entire document has to be rearranged.
Although every business can gain by implementing an online storage system, companies that have a tradition of paper-based operations, such as law firms and accountants may see significant improvements in productivity when they implement one. Secure online document systems can safeguard your data and help ensure that your workflows run effortlessly with the right control.