The minutes of board meetings are a crucial instrument for promoting transparency, accountability and risk-reduction. The way in which your minutes are prepared can determine the quality of your meeting. Incorrect, sloppy, or unclear minutes of a meeting can be a liability in the future if they ever need to be used for legal reasons. This is why it’s vital to know what needs to be included and what’s best not included.
The date time, location and date The information will ensure that the minutes are a true account of the meeting. It https://yourdataroom.com/secure-vdr-software-for-managing-deals-of-all-size/ is important to note of whether the meeting was a regular, special, or annual.
Include the key points of any report made to the board as well as any alternatives that were considered in the making of important decisions. Also, you should note the results of the decision-making procedure, including any votes that were taken.
Attendance: Having one consistent person record minutes at each meeting, and having a backup in the event of their absence will result in more precise minutes. It’s also helpful to use the minutes of previous meetings as templates so that a new person who takes the minutes is familiar with how it operates.
Keep your minutes factual and stay clear of emotional drama. Avoid political commentary, disagreements, arguments or criticisms. Also, you should leave out insignificant chatter, jokes, and news recaps. It’s also important to document any changes made to the minutes.